SUPPLIER GRC (Governance, Risk and Compliance)
DPIA/Review System Design
Service Overview
A Data Protection Impact Assessment (DPIA) is a structured process required under Article 35 of the GDPR for processing activities that pose a high risk to individuals’ rights and freedoms, such as large-scale data processing, AI-driven decision-making, or systematic monitoring. It ensures compliance, accountability, and transparency, helping organizations identify and mitigate privacy risks while embedding data protection by design. Conducting a DPIA reduces the risk of GDPR violations, regulatory penalties, and reputational damage, demonstrating a proactive approach to privacy, security, and risk management. By assessing legal, technical, and operational safeguards, organizations can ensure that privacy and security are integrated from the outset, strengthening trust and regulatory compliance.
Our Approach
Phase 1: Risk Identification & Regulatory Assessment
A comprehensive evaluation of data processing activities is conducted to identify potential privacy risks and GDPR compliance requirements. This phase includes assessing personal data categories, processing purposes, third-party involvement, and high-risk processing activities that may trigger mandatory DPIA requirements under Article 35 of the GDPR.
Phase 2: DPIA Execution & Risk Analysis
A structured Data Protection Impact Assessment (DPIA) is performed, analyzing data flows, security measures, and potential privacy risks. Risks such as unauthorized access, excessive data collection, and inadequate safeguards are identified, and mitigation strategies are proposed to strengthen compliance and prevent regulatory exposure.
Phase 3: Privacy by Design & Data Flow Optimization
Privacy by Design and Default principles are integrated into the system architecture, processes, and policies, ensuring GDPR principles such as data minimization, purpose limitation, and user access rights are embedded. Data flow mapping is conducted to visualize how personal data is processed, stored, and transmitted, ensuring full transparency and compliance.
Phase 4: Security Controls & Third-Party Risk Management
Technical and organizational security controls are reviewed and enhanced, including encryption, access controls, intrusion detection, and security incident response measures. Third-party vendors and data processors are assessed to ensure strong contractual safeguards (DPAs) and compliance oversight, minimizing external vulnerabilities.
Phase 5: Continuous Compliance Monitoring & Reporting
Ongoing monitoring frameworks, compliance audits, and regulatory updates are implemented to maintain long-term GDPR compliance and accountability. Regular risk assessments and DPIA updates ensure evolving risks are managed, while structured reporting provides transparency to stakeholders and regulators.
Benefits to Your Organization
Comprehensive Compliance and Risk Mitigation
A proactive approach reduces legal and operational risks, ensuring GDPR compliance and minimizing vulnerabilities.
Cost Efficiency and Avoiding Fines
Prevents costly redesigns and regulatory penalties by integrating privacy and security from the start.
Increased Trust and User Confidence
Strengthens stakeholder and customer trust by demonstrating a commitment to data protection and compliance.
Accountability and Governance
Establishes clear roles and responsibilities, ensuring transparency and structured compliance oversight.
Future-Proofing and Resilience
Ensures systems remain adaptable to evolving regulations, protecting long-term business integrity and security.